The second update to SharePoint Online (SPO) since the launch of Office 365 (O365) is beginning to roll out worldwide. We want to share information about the new features that will be available as part of this service update.
SharePoint Online was initially scoped to scale to customers with fewer than 20,000 Active Directory entries (specifically user objects). This service update allows customers with up to 500,000 user objects to provision SharePoint Online. As a result, customers of any size can easily start using SharePoint Online. And in the future, you can expect even larger scale limits.
To learn more about how SharePoint Online meets the requirements of enterprises, please visit the SharePoint Online planning guide of Office 365 for enterprises. There is also a SharePoint Online planning guide of Office 365 for small businesses.
Recycle Bin Enhancements
Business is full of "oops" moments, and sometimes these moments can really slow down productivity. SharePoint Online now offers numerous levels of recovery no matter what gets deleted. Specifically, enterprise customers can now restore full site collections, in addition to sites, documents, lists, and list items.
This new feature is found in the SharePoint Online Administration Center. After the update is in place, you will see a new "Recycle Bin" button, which gives you the power to self-restore data—including entire site collections—with just a few clicks in just minutes.
To learn more about how to restore full SharePoint Online site collections, visit the SharePoint Online Support Resource Center article on this topic.
External Sharing Gets a Broader Reach
The days when external invitees had to use a specific domain-based email address are gone. Instead, external users can now use their business email address to authenticate when invited into an Office 365 customer’s site collection. How does it work? It’s simple. External users just associate their business email address (ex: firstname.lastname@example.org) with the Windows LiveID system. Then, Office 365 customers invite their partners and clients to their external sharing sites by using their primary email account. As long as this email has been associated to the LiveID system, the external user can sign in with their primary user name and associated password.
To associate a business email user name to the Live ID system, go to https://idsignup.live.com, select "Use existing email address:" and follow the instructions.
Office 365 users wanted a better, more connected and governed experience when it came to working with PDF files within SharePoint Online document libraries. Thanks to your direct comments and active voices in the Community forums, PDF files will now open directly into Adobe Reader without requiring that it be downloaded first. The PDF remains connected and stored in your SharePoint Online document library as you view and edit the file. You can even check it out like other Office documents.
After the SharePoint Online environment has been updated, users must have the latest Adobe Reader version (10.1.2) installed: http://get.adobe.com/reader/
The SharePoint Online service description will also reflect all of the new features and changes.
Our goal is continuous innovation to enable collaboration from anywhere, with anyone, on any device. We hope you enjoy these new features and if you’re not yet using SharePoint Online, try it now risk free for 30 days!